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Facility Use Rental

If you are you an Eau Claire Area School District employee who wants to request a space for an activity that is for your students or school, CLICK here to log in.

If you are a community member or a District employee who wants to request the use of a space for a community group/organization activity, see below.

To view the Facility Use Calendar CLICK HERE.

Community Members & Organizations

Thank you for your interest in having the Eau Claire Area School District serve your building use needs.
 
The Eau Claire Area School District buildings and grounds are first and foremost for the education and enrichment of our students. Secondarily, they serve as a valuable community asset for educational, governmental, civic, cultural and recreational activities of the citizens of Eau Claire. The following procedures, instructions and fees are intended to best maintain the facilities for the students and community. The use of all school facilities will be at the discretion of the Eau Claire Area School District and the granting of permission to use school property shall not be construed as an endorsement of any individual or group by the Eau Claire Area School District.

All community, non-school district activity/event requests for building and site use will be handled through the ECASD Service Center at 623 N Hastings Way, Eau Claire (next to U-Haul).

SUMMER 2017 FACILITY USE
Due to expanded summer school and many building projects that are happening this summer, indoor use of ECASD facilities for Summer 2017 will be VERY limited:
  • Only DeLong and Northstar will be available for use.
  • Only the Gyms and Pools may be scheduled.
  • Mondays - Thursdays.
  • 7:00 AM until 8:00 PM

FACILITY USE FOR 2017-2018
Friday, June 9, 2017, beginning at 9:00 AM
A gym-scheduling meeting will be held at the ECASD Service Center  (623 N Hastings Way, Eau Claire, WI 54703) for Class 4 groups wishing to use gym space during the 2017-2018 school year. This meeting will give resident youth groups the opportunity to work cooperatively to fairly distribute available gym space/time. This opportunity was requested by some Class 4 groups. No group is required to attend. Groups may wait until the following week to submit applications for remaining space, if they wish.

NOTE: Each organization needs to designate one representative who will act as spokesperson and handle the scheduling for all its teams, troops, etc. We are not able to accommodate individual leaders, coaches, managers, etc.

Gym Slots Available 2017-2018

Monday, June 12, 2017
We will begin accepting applications from Class 4 groups (resident youth) for facility use during the 2017-2018 school year. This includes submitting for gym space/time that was not scheduled on Friday, June 9.

Monday, July 17, 2017
We will begin accepting applications from Class 5 (resident adults) and Class 6 (non-resident) groups for the 2017-2018 school year.


DETERMINE IF THE SPACE YOU WISH TO USE IS AVAILABLE:
The ECASD Facility Use Calendar shows the activities which have been scheduled at our various buildings/sites. Please check the Facility Use Calendar to determine the availability of the ECASD facility you desire to use before submitting your Application for Facility Use.

When the Facility Use Calendar is first opened it will display all activities scheduled, District-wide, for each date. To check the availability of the facility where you wish to hold your activity, click the drop-down arrow in the "View All LOCATIONS" box and select that building from the menu. Then click the "FILTER" button. The calendar will now display only the events that are scheduled at that particular site. Clicking on an event title will open a small window which will list additional information about the event, such as the start and end times and the specific room/space where it is being held. For the Facility Use Calendar, Click Here.

SCHEDULING FORMS AND DOCUMENTS  Click the following links to view our:
Conditions Of Use  [Effective 7/1/2017]
Fee Schedule [Effective 7/1/2017]
2017-18 Facility Use Calendar  Displays the 2017-18 dates unavailable for community use.


The following forms/information will be required for use of our facilities:
Application for Facility Use  [Updated 5/17/2017]
W9 Form
Certificate/Proof of Liability Insurance  Click to see a sample Certificate of Liability Insurance with the "Additional Insured" endorsement that is required. You must include with the certificate all carrier exclusions, endorsements and/or provisions that may limit or expand coverage. Be sure to inform your insurance carrier or provider of these requirements. [Updated 5/20/15]

The following forms may be required, depending on the area(s) you are requesting to use:
Kitchen Use Form  Must submit if requesting this area, including need for water. [Updated 5/27/15]
Auditorium/Little Theater Form  Must submit if requesting a presentation area.

SUBMITTING COMPLETED FORMS FOR PROCESSING:
You have several options for submitting your completed paperwork for processing.
  • Email to: facilityuse@ecasd.us
  • Fax to: 715-852-3154
  • Deliver in person to: ECASD Service Center @ 623 N Hastings Way, Eau Claire (next to U-Haul)
  • US Mail to: ECASD Service Center, 623 N Hastings Way, Eau Claire, WI  54703


CANCELLATION & NO-SHOW FEES:
Users shall notify the Building & Grounds Department of any cancellation of an approved use at least seven (7) days in advance. A $10 cancellation fee plus the Rate B hourly fee will be assessed for each date that is cancelled with less than seven (7) days notice.

GENERAL SCHOOL USE:
Elementary schools are available for community use from 4:30 PM until 8:30 PM, other than Roosevelt, which is only available until 7:30 PM. Middle schools are available for community use from 6:30 PM until 9:30 PM. High schools are available from 4:40 PM until 9:30 PM.

GYMNASIUMS:
Elementary school gyms, other than Roosevelt, are available for community use until 8:30 PM. Roosevelt Elementary is only available for community use until 7:30 PM. Most Elementary Schools offer one gym. The following elementary schools offer two gym courts: Longfellow, Putnam, Robbins and Sherman.

Middle school gyms are available for community use from 6:30 PM to 9:30 PM. South Middle School has three gym courts. DeLong Middle School and Northstar Middle School each have two gym courts.

High School gyms are used heavily by the schools' many athletic programs. They are seldom made available for community use.

Gym Use Expectations  [Updated 5/27/15]
Gym Slots Available 2017-2018

POOLS:
ECASD offers five full size pools. There is one pool at each of our secondary schools:
  • Memorial High School
  • North High School
  • DeLong Middle School
  • Northstar Middle School
  • South Middle School

AUDITORIUMS:
ECASD offers six presentation areas.
  • North High School - capacity 1,000
  • Memorial High School - capacity 1,475
  • DeLong Middle School - capacity 575
  • South Middle School - capacity 458
  • Northstar Middle School (open air cafetorium) - capacity 575
  • Memorial High Little Theater - capacity 225

OUTDOOR FIELDS:
There are various outdoor fields located at each of our school sites. Organizations may submit Applications for Facility Use to schedule these fields for use the same as for our indoor spaces. In order to keep our fields in proper condition they need to be fertilized, watered and seeded, so it may be necessary to close them for periods of time. Please do not use any field marked for rest. Any fields or lawns being fertilized will be posted in advance as required by law. Click the link to view the 2017 Field Maintenance Schedule.

To assist you in planning for your outdoor events, here are links to each school's site plan indicating where each field is located.

Elementary Fields are not available before 4:30 PM on days school is in session.
Middle School Fields are not available before 6:30 PM on days school is in session.
High School Fields are seldom scheduled for community groups on days school is in session due to high usage by the high school athletic teams.
If you have any questions, please contact the ECASD Facility Use Office at 715-852-3160.