Community Members & Organizations

Thank you for your interest in having the Eau Claire Area School District serve your building use needs.
 
The Eau Claire Area School District buildings and grounds are first and foremost for the education and enrichment of our students. Secondarily, they serve as a valuable community asset for educational, governmental, civic, cultural and recreational activities of the citizens of Eau Claire. Rental/Use procedures are intended to best maintain the facilities for the students and community. The use of all school facilities will be at the discretion of the Eau Claire Area School District. The granting of permission to use school property shall not be construed as an endorsement of any individual or group by the Eau Claire Area School District.

SCHEDULING DATES:
We are currently accepting facility use requests from all group classifications.

This is a link to Directions and Tips for Submitting Facility Requests.

Community groups and organizations must pay the annual user/application fee before being able to submit schedules for 2024-2025. If you wish to pay your fee online by credit card, you need an invoice. We do not automatically invoice for annual user fees because we cannot make assumptions about who hopes/plans to use our faciities in the future. So you must notifiy the facility use office if you want to be invoiced for your annual fee. You can also mail or drop off a check at the facility use office: 623 N Hastings Way, Eau Claire, WI 54703.

WEEKEND USE:
Start and end times, and limitations to hours do not apply on weekends. However, there are additional fees for weekend use associated with overtime costs.

OUTDOOR AREAS:
Outdoor spaces are handled the same as indoor spaces, and are scheduled via our scheduling system. The hours available for community use are the same as for indoor spaces (list at right).

In order to keep our fields in proper condition they need to be fertilized, watered and seeded; so it may be necessary to close them for periods of time. Please do not use any field marked for maintenance and/or rest (see schedule at right). Any fields or lawns being fertilized will be posted in advance as required by law.

INCLEMENT WEATHER:
New information, including potential use on Virtual School days, will be included in the updated Conditions of Use. We hope to post that on this page soon.

LINK TO SCHEDULING SYSTEM
https://events.dudesolutions.com/community/ecasd

HOW TO CREATE A USER ACCOUNT AND SCHEDULE EVENTS
How-to-Create-Account-and-Schedule-Events-for-Community

HOW TO CHECK THE PUBLIC CALENDAR TO SEE IF A SPACE IS OPEN OR HAS ALREADY BEEN SCHEDULED.
TIps for how to check the calendar

LINK TO INVITE/TOURNMENT INFO
http://www.ecasd.us/District/Departments/Buildings-and-Grounds/Facility-Use-Rental/Invites,-Tournaments,-Competitions

IMPORTANT DOCUMENTS
Conditions of Use 
Fee Schedule
Sample Certificate/Proof of Liability Insurance
Calendar of Use 

SCHEDULING FORMS AND DOCUMENTS

Application for Facility Use
W9 (IRS requirement. Only needs to be submitted once unless there is a change--address, business name, etc.)
Kitchen Use Form  (Must be submitted if requesting use of a kitchen area, including need for water.)
Auditorium/Little Theater Form

HOURS OF USE on school days:
  ~ 4:30-7:30 PM  Roosevelt Elementary
  ~ 4:30-8:30 PM  Remaining elementary schools
  ~ 6:30-9:30 PM  Middle schools
  ~ 4:30-9:30 PM  High schools (media cafe/commons, auditorium, theater)
  ~ 6:30-9:30 PM  High schools (pools w/locker rooms)

Due to the high volume of use by the high school athletic and music programs, high school gyms, fields, etc. and music rooms are not available for community use on school days.

GYMS:
Limit of 90 minutes use, twice per week per team/group.
  ~ Elementary schools: 5:30-7 PM or 7-8:30 PM.
  ~ Middle schools: 6:30-8 PM or 8-9:30 PM.
  ~ High schools: not available on school days due to use by high school athletics.
Gym Time Slots 2024-25

POOLS:
There is a pool at each of our secondary schools:
  ~ Memorial High School (no diving)
  ~ North High School (no diving)
  ~ DeLong Middle School (no diving)
  ~ Northstar Middle School
  ~ South Middle School

OUTDOOR FIELDS & OTHER ATHLETIC AREAS:
Field Maintenance Schedule 2024
Link to site plans
(indicates location of fields by name/numbers)