Facility Use Rental

We will not be accepting any applications for community use of facilities prior to March 1, 2021. Potential use of facilities from March - June, 2021, will be evaluated in February. Thank you for your patience and understanding.

Community Members & Organizations

Thank you for your interest in having the Eau Claire Area School District serve your building use needs.
 
The Eau Claire Area School District buildings and grounds are first and foremost for the education and enrichment of our students. Secondarily, they serve as a valuable community asset for educational, governmental, civic, cultural and recreational activities of the citizens of Eau Claire. The following procedures, instructions and fees are intended to best maintain the facilities for the students and community. The use of all school facilities will be at the discretion of the Eau Claire Area School District and the granting of permission to use school property shall not be construed as an endorsement of any individual or group by the Eau Claire Area School District.

All community, non-school district activity/event requests for building and site use will be handled through the Facility Use Office, located in the ECASD Service Center, at 623 N Hastings Way, Eau Claire (next to U-Haul).

SCHEDULING DATES:
We are not currently accepting applications for facility use during the 2020-2021 school year. Look for more information nearer the end of the calendar year.
 

DETERMINING IF THE SPACE YOU WISH TO USE IS AVAILABLE:
The ECASD Facility Use Calendar shows the activities which have been scheduled at our various buildings/sites. Please check the Facility Use Calendar to determine the availability of the ECASD facility you desire to use before submitting your Application for Facility Use.

SCHEDULING FORMS AND DOCUMENTS  Click the following links to view our:
Conditions Of Use
Fee Schedule

The following forms/information will be required for use of our facilities:
Application for Facility Use NOTE: we are not accepting applications at this time.
     Application Fee is due when application is submitted.
     Applications are not processed until Application Fee is paid.
W9 Form
Certificate/Proof of Liability Insurance  [updated 5-17-2019] Click to see a sample Certificate of Liability Insurance and Additional Insured Endorsement. Users must submit the Certificate AND the Additional Insured Endorsement, including all carrier exclusions, endorsements and/or provisions that may limit or expand coverage.

The following forms may be required, depending on the area(s) you are requesting to use:
Kitchen Use Form  Must submit if requesting this area, including need for water.
Auditorium/Little Theater Form  Must submit if requesting a presentation area.

SUBMITTING COMPLETED FORMS FOR PROCESSING:
You have several options for submitting your completed paperwork.

• Email to: facilityuse@ecasd.us
• Fax to: 715-852-3154
• US Mail to: ECASD Service Center, 623 N Hastings Way, Eau Claire, WI  54703
• Deliver in person to: ECASD Service Center, 623 N Hastings Way, Eau Claire (next to U-Haul)

CANCELLATION & NO-SHOW FEES:
Users shall notify the Building & Grounds Department in advance of any cancellation of an approved use. A $10 cancellation fee plus the Rate B hourly fee may be assessed for each date that is cancelled with insufficient notice. (See Conditons of Use)

GENERAL SCHOOL USE:
Roosevelt Elementary is available from 4:30 PM until 7:30 PM. Longfellow Elementary School is available for community use from 6:30-8:30 PM (Mon-Thur) and 4:30-8:30 PM (Fri). The remaining elementary schools are available for community use from 4:30 PM until 8:30 PM.

Middle schools are available for community use from 6:30 PM until 9:30 PM. High school gyms, pools, locker rooms, and other athletic areas are NOT available for community use prior to 6:30 PM. Other high school facilities are available from 4:30 PM until 9:30 PM.

​GYMNASIUMS:
Most Elementary Schools offer one gym court. The following elementary schools offer two courts: Longfellow, Putnam Heights and Robbins.

South Middle School has three gym courts. DeLong Middle School and Northstar Middle School each have two gym courts.

High School gyms are used heavily by the schools' many athletic programs. They are seldom made available for community use.

POOLS:
ECASD offers five full size pools. There is one pool at each of our secondary schools:

• Memorial High School (no diving)
• North High School (no diving)
• DeLong Middle School (no diving)
• Northstar Middle School
• South Middle School

AUDITORIUMS:
ECASD offers six presentation areas. There are two areas at Memorial and one at each of our other secondary schools:

• North High School - capacity 1,000
• Memorial High School - capacity 1,475
• DeLong Middle School - capacity 575
• South Middle School - capacity 458
• Northstar Middle School (open cafetorium) - capacity 575
• Memorial Little Theater - capacity 225

OUTDOOR FIELDS & OTHER ATHLETIC AREAS:
There are various outdoor fields/areas located at each of our school sites. Organizations may submit Applications for Facility Use to schedule these areas for use the same as for our indoor spaces (note available times in General School Use, above). In order to keep our fields in proper condition they need to be fertilized, watered and seeded, so it may be necessary to close them for periods of time. Please do not use any field marked for rest. Any fields or lawns being fertilized will be posted in advance as required by law. Field Maintenance Schedule

District Tennis Courts will not be scheduled for use by community groups during the month of August due to high school practices and tournaments.

To assist you in planning for your outdoor events, here are links to each school's site plan indicating where each field/area is located.

Elementary Areas are not available before 4:30 PM on days school is in session.
site map of Chippewa Valley Montessori
site map of  Flynn Elementary 
site map of  Lakeshore Elementary
site map of  Locust Lane Elementary
site map of  Longfellow Elementary
site map of  Manz Elementary
site map of  Meadowview Elementary
site map of  Northwoods Elementary
site map of  Putnam Heights Elementary
site map of  Robbins Elementary
site map of  Roosevelt Elementary
site map of  Sam Davey Elementary 
site map of  Sherman Elementary

Middle School Areas are not available before 6:30 PM on days school is in session.
site map of  DeLong Middle School
site map of  Northstar Middle School
site map of  South Middle School

High School Areas are seldom scheduled for community groups due to high usage by the high school athletic teams. If scheduled, they will not be made available earlier than 6:30 PM on days school is in session.
site map of  Memorial High School
site map of  North High School

If you have any questions, please contact the ECASD Facility Use Office at 715-852-3160 or facilityuse@ecasd.us.