Facility Use/Rental

COMMUNITY ORGANIZATIONS

Thank you for your interest in having the Eau Claire Area School District serve your building use needs.
 
The Eau Claire Area School District buildings and grounds are first and foremost for the education and enrichment of our students. Secondarily, they serve as a valuable community asset for educational, governmental, civic, cultural and recreational activities of the citizens of Eau Claire. Rental/Use procedures are intended to best maintain the facilities for the students and community. The use of all school facilities will be at the discretion of the Eau Claire Area School District. The granting of permission to use school property shall not be construed as an endorsement of any individual or group by the Eau Claire Area School District.

Follow this link to create an account in our scheduling system:                                  ARBITER

Upon completion, please complete and return the following forms:        Application for Facility Use 

                                                                                                                                                                                          W9 

Please provide a Certificate of Liability Insurance (COI) for demonstration of the requirements.   

 Sample Certificate/Proof of Liability

IMPORTANT INFORMATION

Conditions of Use

(Acknowledged with Application for Facility Use)

Fee Schedule 

Insurance

Calendar of Use 

SCHEDULING FORMS

Kitchen Use Form  

(Must be submitted if requesting use of a kitchen area, including need for water.)
 

Auditorium/Little Theater Form

HOURS OF USE on school days:

  ~ 5:30-7:30 PM  Roosevelt Elementary
       ~ 5:30-8:30 PM  Remaining elementaries
  ~ 6:30-9:30 PM  Middle schools
  ~ 5:30-9:30 PM  High schools (media cafe/commons, auditorium, theater)
  ~ 6:30-9:30 PM  High schools (pools w/locker rooms)

Due to the high volume of use by the high school athletic and music programs, high school gyms, fields, etc. and music rooms are not available for community use on school days.

GYMS:
Limit of 90 minutes use, twice per week per team/group.
            ~ Elementary schools: 5:30-7 PM or 7-8:30 PM.
  ~ Middle schools: 6:30-8 PM or 8-9:30 PM.
  ~ High schools: not available on school days due to use by high school athletics.
Gym Time Slots 2025 - 2026

POOLS:
There is a pool at each of our secondary schools:
  ~ Memorial High School (no diving)
  ~ North High School (no diving)
  ~ DeLong Middle School (no diving)
  ~ Northstar Middle School
  ~ South Middle School

WEEKEND USE:
Start and end times, and limitations to hours do not apply on weekends. However, there are additional fees for weekend use associated with overtime costs.
OUTDOOR AREAS:
Outdoor spaces are handled the same as indoor spaces, and are scheduled via our scheduling system. The hours available for community use are the same as for indoor spaces.
In order to keep our fields in proper condition they need to be fertilized, watered and seeded; so it may be necessary to close them for periods of time. Please do not use any field marked for maintenance and/or rest (see schedule at right). Any fields or lawns being fertilized will be posted in advance as required by law.
INCLEMENT WEATHER:
All community reservations will be cancelled if school is cancelled due to weather conditions.  This page will be updated as soon as reservations are cancelled and you should receive cancellation emails.

 

OUTDOOR FIELDS & OTHER ATHLETIC AREAS:
Field Maintenance Schedule 2025
Link to site plans
(indicates location of fields by name/numbers)